Attendance for Quorum
This article covers where to find the numbers for announcing attendance numbers for quorum.
On This Page...
- Where to find the total number of proxies
- Where to find the total number of units in attendance (with/without proxy)
- FAQ
Registration & Attendance
- Attendance is an automatic process which occurs in the background with the GetQuorum Dash; it begins once the moderator opens up the Zoom webinar to all attendees
- Because of the GetQuorum & Zoom API connection, when an owner joins the virtual meeting using their unique link (sent to the same email address as in our system), the GetQuorum dash will automatically mark the unit as present
- The GetQuorum system will also pick up any early joiners, so you may see an owner marked as present in the dash but not actually in the Zoom Webinar
Attendance Numbers from the GetQuorum Dashboard
Number for Quorum =Advanced Voting + Eligible Shares
On the Overview page, you will see a box on the bottom right of the grid labelled Total Shares in Attendance for Quorum (Total Units in Attendance for Quorum). This number will automatically provide you with the number for quorum, by adding the number of proxies/submissions by shares with the number of eligible units/shares in attendance.
Tip: before announcing the number for quorum, refresh your web browser to ensure you have the most updated attendance numbers
There are two attendance numbers on the Overview page of the GetQuorum Dash that you need to be aware of:
- Advanced Voting Summary: shows the number of electronic proxies received.
- Assuming you have converted your paper proxies into electronic proxies, this number will reflect all of the proxies received.
👉This number counts for quorum!
- Assuming you have converted your paper proxies into electronic proxies, this number will reflect all of the proxies received.
- Eligible Shares in Attendance: provides the number of units without a proxy on record and excludes any ineligible units (i.e. units in arrears)
👉This number counts for quorum!
What does not count for Quorum?
- Shares/Units in Attendance: provides the total number of shares/units who are present at the Zoom Webinar, regardless of whether a proxy was submitted or if the unit is eligible to vote.
👉 This number does not count for quorum!
FAQ
1. Where can I see the owners who are in attendance?
Head over to the Membership tab, and click on the filters button near the top-right of the page to filter the membership by owners who are in attendance. You can learn more about how to filter here!
2. What if there is an owner in attendance with multiple units?
As long as we have the same email address under each of their units, the GetQuorum dashboard will mark all of their units as in attendance. You can confirm this by viewing the units in attendance under the Membership tab. You can learn more about this here!
3. What is a share?
Every unit has one vote or one share. You will see on the overview page that the attendance numbers are shown in units as well as in shares. It's important to use the "shares" numbers as these will include any units in our system with more than one share.